Governance

Club Constitution

The Constitution was last amended at the EGM on 1 March 2023.

WTMC Constitution (March 2023)


Club Policies

We have policies on the following subjects. See the links below for details.
  1. MEMBERSHIP
  2. TRIPS
  3. TRANSPORT
  4. RUAPEHU LODGE
  5. CLUB GEAR
  6. REFUNDS
  7. JOURNAL, NEWSLETTER AND FACEBOOK
  8. TRAINING
  9. BULLYING
  10. SEXUAL HARASSMENT
  11. PERSONAL LOCATOR BEACONS (PLB)
  12. EMERGENCY CONTACT PROCEDURE
  13. COMMITTEE EMERGENCY PROCEDURE
  14. EMERGENCY COMMUNICATION
  15. MEDIA AND COMMS GUIDELINES

Alpine trips policies

Alpine trips policy (5 July 2023)
Risk assessment template (5 July 2023) (for trip leaders)

Incident review and debrief policy

Can be made available to Members upon request.

Refunds

The Club’s refund policy is set out in Section 6 of the main policy document.
We also have processes we need to follow in order to meet our legal requirements:

Privacy Statement

When you sign up for trips, join as a member, or stay at our facilities, we collect personal information from you, including information about your:

  • Name;
  • Contact information, (including emergency contacts for trips you go on);
  • Dietary requirements and relevant medical conditions (only for trips you go on).

We collect your personal information in order to:

  • Run a club that organises trips into the outdoors.

We may share your contact details and dietary requirements with others in your party to aid communications and trip planning. If an incident occurs on a club trip, we may share your medical information to assist with medical care and search and rescue efforts.

Photos may be used for promotion of the Club in articles, on the Club website or on Facebook. If you do not want your photos to appear please do not join group photos.

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us at , or PO Box 5068 Lambton Quay Wellington 6145.

The Vice President is the club Privacy Officer. If you have any privacy-related questions or concerns please contact