Notice of Annual General meeting

Wednesday 9 April 2025, 7-8pm

The next AGM will be held on Wednesday 9 April.
The AGM will be held both in-person at the clubrooms (4 Moncrieff Street, Mt Victoria, Wellington) and remotely via “Google Meet”.
We also invite you to join us for the Awards Night after the AGM, held at the clubrooms. Please vote for Members at this link by 2 April.

Find the event on the website or on Facebook.

This notice provides an Agenda for the AGM, supporting documents, nominations received for the Committee,
and information on how to join the AGM remotely through “Google Meet.”

This page will be updated when new nominations or motions are received.

Agenda for the AGM

Chair: Andrew Brown (Vice President)
Minutes: Megan Madley (Secretary)

Welcome
Apologies
Confirm the Minutes of the last AGM held on 10 April 2024
Receive the Annual Report
Receive the Financial Report
Members’ Motions (if applicable)
Confirm Club Constitution text
Vote to reregister the Club’s Constitution
Elect the Committee Officers for the coming year
General business (if applicable)

Supporting documents:

Important note:
Only members with a current membership will be able to vote. If you are unsure about your membership status or need help to renew, please contact the Membership Officer as soon as practical (membership@wtmc.org.nz).

Nominations for the Committee

We will also be electing a new WTMC Committee for the period April 2025 – April 2026.

Nominations received so far for Club Officers:

Role	People Nominated	Information they provided
President	Daniel Madley (nominated by Anne de Ferron)	I’ve been a club member for over six years, met my wife through the Club and have been the Treasurer for the past two years. I spend a lot of my time tramping and trail running, and appreciate how the club fosters a supportive environment to meet new people and have new adventures. I’m looking forward to building on work done over the past several years to make the club operate more smoothly and continue to build for the future so we can be the best club possible, by members for members. Outside of the club I have been the Treasurer of Youthline Wellington for two years and have had (and continue to have) professional governance development through the Institute of Directors.
Vice President	Andrew Brown (nominated by Sara Harrison)	I’ve been a club member since 2023, and prior to that when I was at school and university. I have been Vice President since 2024, and Acting President for the past year. When I joined the club I wanted to help out where I could in the governance space, and am a Chartered Member of the Institute of Directors. I also chair a board in the intellectual disability space called Hohepa Wellington. In the outdoors, I am really keen on backcountry skiing so have a real interest in Ruapehu Lodge and Tongariro National Park more broadly. Operating the club efficiently and effectively is really important because it means the member experience is enhanced and the request on our volunteers’ time is minimised. I come from a place where I believe that successive cohorts of committee members since 1947 have made the club what it is today. The Committee’s job today is to build on that work, in line with our core purpose of encouraging and enabling tramping, mountaineering, and skiing.
Treasurer	Ellis Pike (nominated by Daniel Madley	Kia ora all, I’m Ellis and I’m putting my hand up to be the club Treasurer this year. While I only joined the club in September 2024, I have already been on a number of trips, including leading my first one in February! I’m keen to be involved and help out in the club and I want to ensure that we can continue to provide great trips and opportunities to members. Treasurer is a role that I will be capable of filling as I have a background in accounting and law, having studied both at university. I also operated most of the finance functions of a small law firm when I was a clerk. I now work as a consultant and while day to day I don’t perform any accounting services, I regularly interact with budgets and finances. I look forward to meeting more of you through trips and social events this year
Secretary	Megan Madley (nominated by Monique Bon)	I’ve been a club member since 2019, met my husband on a club trip, and have been the Secretary for the club since September last year. In my spare time, I enjoy getting outdoors, either through short day walks, trail runs or multi day expeditions exploring different parts of New Zealand. In my short time on the Committee I have thoroughly enjoyed being able to get a better understanding of the clubs inner workings as well as being involved in making the club run more smoothly. I am committed to fostering a welcoming and inclusive environment for all members and believe that my proactive approach and attention to detail will help enhance our club’s processes. I am excited about the opportunity to serve on the Committee and contribute to the continued success of the club for our members.
Chief Guide	Sara Harrison (nominated by Emily Shrosbree)	Although I’ve only been a member of the club for a few years, I’ve thoroughly enjoyed reigniting my passion for tramping alongside like-minded members and leading a number of trips over the past year. I also love spending time outdoors mountain-biking and skiing. Since stepping into the Chief Guide role six months ago, I’ve valued supporting the club and its activities and would like to continue efforts to help make the club even better for all members. With a background in the Army and as a consultant working predominantly in the public sector, I bring strong adaptability and continuous improvement skills to this role. Looking ahead, I’m committed to maintaining high standards of bush craft and leadership across the club, enhancing our trip offerings and addressing feedback from our recent survey – particularly around streamlining trip sign-up processes and creating more developmental opportunities to encourage greater participation. I’d be honoured to continue leading the Chief Guide team and working alongside fellow Committee members to further strengthen the club’s success.
Ruapehu Lodge Convenor	Miles Davison (nominated by Andrew Brown)	Awaiting information – Miles is out tramping!
Liaison Officer

If you are interested in any role, the person currently in the role will be able to provide an overview of the role (you can find them on the Committee page on our website).

The sign of a healthy club is having elections and all Committee positions are up for grabs.

To express interest in a role, your nominee needs to email secretary@wtmc.org.nz. You will then need to provide a short paragraph outlining your interest in the role. Nominations close 8 April 2025.

Voting procedures

Votes on resolutions will be taken by a show of hands from those in person, and for those online, this may be done visually or via the chat. For the election of Committee members, votes will be taken in turn on each position and the person/s subject to the Vote may be asked to leave the room.

Members unable to make it to the AGM may nominate a proxy if they wish to vote on their behalf. The proxy can be the meeting chair or any other member eligible to vote. You can (but do not have to) specify to the proxy how you wish them to vote on all or some matters. To be eligible to vote, members must be financially current and aged 18 years plus (as of the AGM date).

If you are unable to attend the AGM, either virtually or in-person and wish to vote by proxy, please advise the Chair of who your proxy is by emailing vicepresident@wtmc.org.nz. Proxy votes must be received at least 24 hours before the start of the AGM.

Joining through “Google Meet”

You can attend the AGM remotely via “Google Meet” using your computer or smartphone.

Click on this link from 6:55pm on Wednesday 9 April:

https://meet.google.com/bgh-mdmh-mkv

You may be prompted to allow your microphone and camera to be used.
Click “Ask to Join”.

Please mute your microphone when you join the meeting.

If you would like to speak during the meeting, you can use the chat function (you can see this by clicking the chat icon on the top right of your screen, and the designated volunteer will invite you to unmute and speak.

If you are having trouble joining, please try an alternative web browser or alternative device.

See you at the AGM!

Notice of Annual General Meeting (AGM): 9 April 2025