Committee and Roles

Club Structure

Running the WTMC is a big undertaking: we have over 500 members and we generally run between 2 and 7 trips each weekend. That’s a lot of logistics, transport, gear and organisation! In addition, we have our social nights to run, our two huts to look after, our website to update, and our newsletter and journal to publish and distribute. There are many people involved in making the club work. We’ve drawn up the diagram below to help you navigate who does what. We’re always looking for more help, so please get in touch with the committee if you feel able to assist, even if only in a small way.

Committee Structure Diagram

File attachments: CommitteeStructure2.pdf ~

Our Committee

Maj-Britt Engelhardt, President

The President essentially ensures other club committee members (who actually do the hard work!) can effectively carry out their own tasks. I’m fortunate to have such a solid Committee plus an experienced network to help me.

A WTMC member since 2018, I’m hooked on nature, walking and tramping.  You’ll currently find me physical distancing on a local path or steps, or online at a club presentation or planning my next club trip (tramping, alpine, climbing, tubing and other adventures). Say hello at .

Tony Stephens, Vice President

My role as the Vice President of WTMC is to support the President, the rest of the committee and all our members in the running of this fantastic club

Matt Conway, Chief Guide

My job is to make sure that we have a great trip schedule, and that they run smoothly and safely. This relies on you all coming up with great ideas that will attract leaders and trampers. If you think that the club should do a trip or training – suggest it!

Maarten Ruiter, Assistant Chief Guide

I have been with the club for over 10 years. During this time I have seen many corners of  several Forest Parks, but there is always more to explore! I am happy to share my knowledge and get people out tramping.

Marie Henderson, Secretary

I’m the club’s secretary and support the rest of the committee by taking minutes and filtering the correspondence (queries, bills, etc.) and other administrative type stuff. I enjoy organising the little things, doing a bit of details and being tidy. I am a super tidy tent/camp/hut type too). But I do love getting out deep in the muckiness of off-track anywhere as well. 

Graeme Hearfield, Treasurer

My job as treasurer is to manage the club finances, including paying suppliers, reimbursing members and preparing the annual financial statements. I’ve been a club member for just over a year and I enjoy climbing, running, skiing and spending time outdoors.

Fiona Millington, Transport Officer

My job is to help groups get to their destination by allocating the clubs vans and organizing additional transportation where required, such as rental vehicles and ferries, and for driver vetting. Making my job so much easier is Pete Silverwood, whose efficient van maintenance keeps the vans in running order ready for the weekends.

Jane Latchem, Membership Officer

My role mainly involves receiving applications for membership and answering questions about becoming a member. I make sure members’ contact information is up to date – so remember to let me know about any changes of phone numbers, email, and street address.  Easy or Easy Medium tramps are my thing. But I’d love to do the Southern Crossing one day so I’d better start tackling some Medium tramps!

Aimee Paterson, Promotions Officer

Kia ora! My role as the Promotions Officer is to be at the door at our Wednesday night social evenings to welcome any new faces and to explain how the Club works. So if you are interested in the Club, but a bit nervous about showing up to a meeting where you don’t know anyone, come and chat to me! I am also responsible for organising our annual new members evening, and a thank-you event for all our lovely volunteers.

Byron Camp, Social Convenor

As social convener I MC our Wednesday evening club nights and ensure everything runs smoothly. If you have any ideas about presentations you’d like to see at our club nights, or other social events we should run, get in touch with me. You’ll find me at club nights, organising unusual trips or tramping wherever there are peaks to be bagged.

Natasha Harris, Newsletter Editor

My job as the newsletter editor is to encourage members to document their awesome adventures with the club through trip reports and photos, which I then upload onto the club’s online newsletter. The newsletter is a great source of information if you are planning a trip to an area where the club has been (which is pretty much everywhere!) It is also a great way to keep up to date with the shenanigans our club members get up to when they are out in the hills. Make sure you have a look!

Rasmus Altenkamp, Communications Officer

My job is to ensure WTMC communicates effectively with you! I want you to be able to find the right information about club activities that interest you quickly and easily. And I want to keep you up-to-date with what’s going on so you can get involved with the WTMC community both in and out of the hills.

Juan Rada-Vilela, Webmaster

My role as the Web President (informally known as “webmaster”) is to ensure and improve the operation of our website and related services so that our volunteers and visitors can enjoy a platform that is easy, fast, and reliable to use.

Tracey Avolio, General Committee

As a general committee member I provide an extra pair of hands – sometimes this means filling in for other committee members or helping out with whatever else needs doing.

Ruapehu Summer Lodge

Brian Goodwin, Ruapehu Lodge Convenor

Other Roles

Journal EditorTony Gazley
Gear CustodianYenfei Chan
Emergency Contacts CoodinatorMark Pothecary
Family Tramping CoordinatorsBeth Piggott, Richard Lyth
Alpine CoordinatorDavid Jewell
Trip Monies Coordinator Vacant
Paua Hut Bookings Ann & Phil Kendon
Paua Hut Maintenance Kate Cushing
Ruapehu Lodge Bookings Mike Gilbert
SAR Wayne Stevens
Van Maintenance Peter Silverwood
Van Cleaning Vacant (DPY), Vacant (WTMC)
Trip Statistics Steve Kohler
Mailing FMC Bulletins Mark Pothecary, Garth Ireland
Sexual harassment contacts Tony Gazley, Emily Shrosbree
Bullying contactVacant
Non-CommitteeVacant
Privacy OfficerMaj-Britt Engelhardt (President)

Committee Job Descriptions

File attachments: President Role DescriptionVice President Role DescriptionTreasurer Role DescriptionSecretary Role DescriptionChief Guide Role DescriptionAssistant Chief Guide Role DescriptionMembership Officer Role DescriptionTransport Officer Role DescriptionRuapehu Lodge Covenor Role DescriptionWebmaster Role DescriptionCommunications Officer Role DescriptionGear Custodian Role DescriptionPaua Hut Booking/Maintence Officer Role DescriptionEmergency Contact Co-ordinator Role DescriptionPromotions Officer Role DescriptionSocial Convenor Role DescriptionNewsletter Editor Role Description ~

Committee and Club Meeting Minutes

The most recent Committee and club meeting minutes are attached below.

Older Committee meeting minutes can be found on the archives page. File attachments: 2017 AGM Minutes FinalApril 2017 MinutesMay 2017 MinutesJune 2017 MinutesJuly 2017 MinutesAugust 2017 MinutesSeptember 2017 MinutesOctober 2017 MinutesNovember 2017 MinutesDecember 2017 MinutesFebruary 2018 Minutes2018 AGM MinutesMarch 2018 MinutesMay 2018 MinutesJune 2018 MinutesJuly 2018 MinutesAugust 2018 MinutesSeptember 2018 MinutesOctober 2018 MinutesNovember 2018 MinutesDecember 2018 MinutesFebruary 2019 MinutesMarch 2019 Minutes2019 AGM Draft MinutesMay 2019 MinutesJune 2019 MinutesJuly 2019 MinutesAugust 2019 MinutesSeptember 2019 MinutesOctober 2019 MinutesNovember 2019 Minutes ~

Get Involved in Running the Club

We always need help to run the club. If you feel you’d like to help us out in any way contact us!

To become a member on the committee, complete the form attached to this webpage or email someone on the committee to get more information on what is involved. The form should be given the secretary (who can often be found at club night), or you can scan it and send it to the secretary (contact details found by following above link). File attachments: WTMC committee nomination form