Committee and Roles

Club Structure

Running the WTMC is a big undertaking: we have over 500 members and we generally run between 2 and 7 trips each weekend. That’s a lot of logistics, transport, gear and organisation! In addition, we have our social nights to run, our two huts to look after, our website to update, and our newsletter and journal to publish and distribute. There are many people involved in making the club work. We’ve drawn up the diagram below to help you navigate who does what. We’re always looking for more help, so please get in touch with the committee if you feel able to assist, even if only in a small way.

Committee Structure Diagram

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Our Committee

Tony Gazley Tony Gazley, President

The president’s job is essentially to ensure other club committee members can satisfactorily carry out their own tasks – it is the chief guide, secretary, treasurer and other organisers that actually do all the hard work and they are the ones you are likely to have contact with.

I joined the club mnay years ago, then left to do other thinks, but they were always outdoor related such as adventure racing, mountain running and orienteering. I re-joined a few years back to find a club with a completely differnt culture – but one that is still vibrant and exciting. Your committee is intending to remain that way – and even get better yet. We hope you will come along for the fun.

Emily Shrosbree, Vice President

My role as the Vice President of WTMC is to support the President, the rest of the committee and all our members to run this fantastic club. I’ve been an active member of WTMC since 2013 – you’ll mostly find me out in the hills or next to the trip sign-up board deciding where to explore next!

Richard House, Chief Guide

I have taken over from Illona and continue to make sure that we have a great trip schedule, and that they run smoothly. This relies on you all coming up with great ideas that will attract leaders and trampers. If you think that the club should do a trip or training – suggest it! Another job is to encourage people to lead the wonderful trips – I would be happy to hear what would encourage new leaders.

  Matt Conway, Assistant Chief Guide

The role of the assistant chief guide is to help the chief guide in the running of the club trip schedule, in particular ensuring that the trip sign-up sheets are up-to-date. I’ve been with the club since early 2015 and like most club members enjoy getting out and exploring as much as New Zealand outdoors as possible.

Kirsty van Reenen, Secretary

I’m the secretary which means I keep the minutes of all the club committee meetings and the all-important annual AGM. I also make sure all the policies and documentation on the website are up-to-date. I love the outdoors. Most weekends you’ll find me mountain biking, skiing, kayaking and of course tramping.

Graeme Hearfield, Treasurer

My job as treasurer is to manage the club finances, including paying suppliers, reimbursing members and preparing the annual financial statements. I’ve been a club member for just over a year and I enjoy climbing, running, skiing and spending time outdoors.

Rene Auer, Transport Officer (Logistics)

My job is to help groups get to their destination by allocating the clubs vans and organizing additional transportation where required, such as rental vehicles and ferries, and for driver vetting. Making my job so much easier is Pete Silverwood, whose efficient van maintenance keeps the vans in running order ready for the weekends.

Jane Jane Latchem, Membership Officer

My role mainly involves receiving applications for membership and answering questions about becoming a member. I make sure members’ contact information is up to date – so remember to let me know about any changes of phone numbers, email, and street address.  Easy or Easy Medium tramps are my thing. But I’d love to do the Southern Crossing one day so I’d better start tackling some Medium tramps!

Illona Keenan, Promotions Officer
  Catherine Mills, Social Convenor

I’m our WTMC social convenor, which means that I MC our Wednesday evening club nights, and ensure everything runs smoothly including organizing the tea and biscuits and ensuring our presenters have everything they need. If you have any ideas about presentations you’d like to see at our club nights, or other social events we should run, or if you’d like to help setting up the tea and biscuits on occasion, get in touch with me.

Caryl Ramos, Communications Officer

My job is to ensure WTMC communicates effectively with you! I want you to be able to find the right information about club activities that interest you quickly and easily. And I want to keep you up-to-date with what’s going on so you can get involved with the WTMC community both in and out of the hills.

Brian Goodwin, Ruapehu Lodge Convenor
Aimee Aimee Paterson, Newsletter Editor

My job as the newsletter editor is to encourage members to document their awesome adventures with the club through trip reports and photos, which I then upload onto the club’s online newsletter. The newsletter is a great source of information if you are planning a trip to an area where the club has been (which is pretty much everywhere!) It is also a great way to keep up to date with the shenanigans our club members get up to when they are out in the hills. Make sure you have a look!

  Rodrigo Orquera, Webmaster

Running this site means doing the few IT and Systems stuff in the club. Lots of members help and I support those who produce content. Also get to sit in the Committee and witness some awesome leadership and decision making. As a true geek/nerd I sank the majority of my 2017 club hours behind a computer migrating this site instead of outdoors, but with the bulk of that completed I can go bush again! Do not hesitate to contact me if you spot something wrong, feel like helping or have some ideas for the site.

Kerry Charles, General Committee

As a general committee member I provide an extra pair of hands – sometimes this means filling in for other committee members or helping out with whatever else needs doing.
I’ve been a member of WTMC since 2015. I love getting into the outdoors as much as possible – camping, tramping, running, kayaking – in NZ and overseas!
Journal Editor Tony Gazley
Gear Custodian Nick King
Emergency Contacts Coodinator Megan Banks
Family Tramping Coordinators Beth Piggott, Richard Lyth
Alpine Coordinator David Jewell
Trip Monies Coordinator Stuart Beban
Paua Hut Bookings Phil Kendon
Paua Hut Maintenance Mike Pratt
Ruapehu Lodge Bookings Eric Evans
SAR Wayne Stevens
Van Maintenance Peter Silverwood
Van Cleaning Bernie Dixon (DPY), Matt Cowan (WTMC)
Trip Statistics Steve Kohler
Mailing FMC Bulletins Beccy Day and Gareth Gretton, Garth Ireland
Sexual harassment contacts Tony Gazley and Emily Shrosbree
Bullying contact Tony Gazley
Privacy Officer Emily Shrosbree (Vice President)

Committee Job Descriptions

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Committee and Club Meeting Minutes

The most recent Committee and club meeting minutes are attached below.

Older Committee meeting minutes can be found on the archives page.


Nominations for the 2018-2019 WTMC Committee

The Annual General Meeting is fast approaching: it will be at 7:30pm on the 4th April 2018 at the TTC Hall, 4 Moncrieff Street, Mt Victoria. The agenda can be found at the bottom of this page. The meeting is really important because we will be voting in a new committee. These are the people who will run the club over the next year. The following positions are the nominations we have received so far. We are still looking for more enthusiastic people.  If you are interested, or know of anyone who would be perfect for any of the committee positions, email the club president.

Committee Positions Committee can be up to 15 people
President Emily Shrosbree
Vice President
Secretary Heather Garven
Treasurer Graeme Hearfield
Chief Guide Richard House
Assistant Chief Guide Matt Conway
Transport (logistics) Rene Auer
Membership Jane Latchem
Social Convener
Ruapehu Lodge Convener Brian Goodwin
Newsletter Editor Aimee Patterson
Webmaster Rodrigo Orquera
General Committee Kerry Charles
Non-committee roles Ann and Phil Kendon (Paua Hut bookings)
Barry Cuthbert (Families)

Get Yourself Nominated

We always need help to run the club. If you feel you’d like to help us out in any way contact us!

To become a member on the committee, complete the form attached to this webpage or email someone on the committee to get more information on what is involved. The form should be given the secretary (who can often be found at club night), or you can scan it and send it to the secretary (contact details found by following above link).