Running the WTMC is a big undertaking: we have over 500 members and we generally run between 2 and 7 trips each weekend. That’s a lot of logistics, transport, gear and organisation! In addition, we have our social nights to run, our two huts to look after, our website to update, and our newsletter and journal to publish and distribute. There are many people involved in making the club work. We’ve drawn up the diagram below to help you navigate who does what. We’re always looking for more help, so please get in touch with the committee if you feel able to assist, even if only in a small way.
File attachments: CommitteeStructure2.pdf ~
Maj-Britt Engelhardt, President
The President essentially ensures other club committee members (who actually do the hard work!) can effectively carry out their own tasks. I’m fortunate to have such a solid Committee plus an experienced network to help me.
A WTMC member since 2018, I’m hooked on nature, walking and tramping. You’ll currently find me physical distancing on a local path or steps, or online at a club presentation or planning my next club trip (tramping, alpine, climbing, tubing and other adventures). Say hello at .
Tony Stephens, Vice President
My role as the Vice President of WTMC is to support the President, the rest of the committee and all our members in the running of this fantastic club
Matt Conway, Chief Guide
My job is to make sure that we have a great trip schedule, and that they run smoothly and safely. This relies on you all coming up with great ideas that will attract leaders and trampers. If you think that the club should do a trip or training – suggest it!
Maarten Ruiter, Assistant Chief Guide
I have been with the club for over 10 years. During this time I have seen many corners of several Forest Parks, but there is always more to explore! I am happy to share my knowledge and get people out tramping.
Marie Henderson, Secretary
I’m the club’s secretary and support the rest of the committee by taking minutes and filtering the correspondence (queries, bills, etc.) and other administrative type stuff. I enjoy organising the little things, doing a bit of details and being tidy. I am a super tidy tent/camp/hut type too). But I do love getting out deep in the muckiness of off-track anywhere as well.
Graeme Hearfield, Treasurer
My job as treasurer is to manage the club finances, including paying suppliers, reimbursing members and preparing the annual financial statements. I’ve been a club member for just over a year and I enjoy climbing, running, skiing and spending time outdoors.
Fiona Millington, Transport Officer
My job is to help groups get to their destination by allocating the clubs vans and organizing additional transportation where required, such as rental vehicles and ferries, and for driver vetting. Making my job so much easier is Pete Silverwood, whose efficient van maintenance keeps the vans in running order ready for the weekends.
Jane Latchem, Membership Officer
My role mainly involves receiving applications for membership and answering questions about becoming a member. I make sure members’ contact information is up to date – so remember to let me know about any changes of phone numbers, email, and street address. Easy or Easy Medium tramps are my thing. But I’d love to do the Southern Crossing one day so I’d better start tackling some Medium tramps!
Aimee Paterson, Promotions Officer
Kia ora! My role as the Promotions Officer is to be at the door at our Wednesday night social evenings to welcome any new faces and to explain how the Club works. So if you are interested in the Club, but a bit nervous about showing up to a meeting where you don’t know anyone, come and chat to me! I am also responsible for organising our annual new members evening, and a thank-you event for all our lovely volunteers.
Byron Camp, Social Convenor
As social convener I MC our Wednesday evening club nights and ensure everything runs smoothly. If you have any ideas about presentations you’d like to see at our club nights, or other social events we should run, get in touch with me. You’ll find me at club nights, organising unusual trips or tramping wherever there are peaks to be bagged.
Natasha Harris, Newsletter Editor
My job as the newsletter editor is to encourage members to document their awesome adventures with the club through trip reports and photos, which I then upload onto the club’s online newsletter. The newsletter is a great source of information if you are planning a trip to an area where the club has been (which is pretty much everywhere!) It is also a great way to keep up to date with the shenanigans our club members get up to when they are out in the hills. Make sure you have a look!
Rasmus Altenkamp, Communications Officer
My job is to ensure WTMC communicates effectively with you! I want you to be able to find the right information about club activities that interest you quickly and easily. And I want to keep you up-to-date with what’s going on so you can get involved with the WTMC community both in and out of the hills.
Juan Rada-Vilela, Webmaster
My role as the Web President (informally known as “webmaster”) is to ensure and improve the operation of our website and related services so that our volunteers and visitors can enjoy a platform that is easy, fast, and reliable to use.
Tracey Avolio, General Committee
As a general committee member I provide an extra pair of hands – sometimes this means filling in for other committee members or helping out with whatever else needs doing.
Brian Goodwin, Ruapehu Lodge Convenor
|Gear Custodian||Yenfei Chan|
|Emergency Contacts Coodinator||Mark Pothecary|
|Family Tramping Coordinators||Beth Piggott, Richard Lyth|
|Alpine Coordinator||David Jewell|
|Trip Monies Coordinator||Vacant|
|Paua Hut Bookings||Ann & Phil Kendon|
|Paua Hut Maintenance||Kate Cushing|
|Ruapehu Lodge Bookings||Andy Styles|
|Van Maintenance||Peter Silverwood|
|Van Cleaning||Vacant (DPY), Vacant (WTMC)|
|Trip Statistics||Steve Kohler|
|Mailing FMC Bulletins||Mark Pothecary, Garth Ireland|
|Sexual harassment contacts||Emily Shrosbree|
|Privacy Officer||Maj-Britt Engelhardt (President)|
Committee Job Descriptions
- President Role Description
- Vice President Role Description
- Treasurer Role Description
- Secretary Role Description
- Chief Guide Role Description
- Assistant Chief Guide Role Description
- Membership Officer Role Description
- Transport Officer Role Description
- Ruapehu Lodge Convenor Role Description
- Webmaster Role Description
- Communications Officer Role Description
- Gear Custodian Role Description
- Paua Hut Booking/Maintenance Officer Role Description
- Emergency Contact Co-ordinator Role Description
- Promotions Officer Role Description
- Social Convenor Role Description
- Newsletter Editor Role Description
Committee and Club Meeting Minutes
The most recent Committee and club meeting minutes are attached below.
- 2017 AGM Minutes Final
- April 2017 Minutes
- May 2017 Minutes
- June 2017 Minutes
- July 2017 Minutes
- August 2017 Minutes
- September 2017 Minutes
- October 2017 Minutes
- November 2017 Minutes
- December 2017 Minutes
- February 2018 Minutes
- 2018 AGM Minutes
- March 2018 Minutes
- May 2018 Minutes
- June 2018 Minutes
- July 2018 Minutes
- August 2018 Minutes
- September 2018 Minutes
- October 2018 Minutes
- November 2018 Minutes
- December 2018 Minutes
- February 2019 Minutes
- March 2019 Minutes
- 2019 AGM Draft Minutes
- May 2019 Minutes
- June 2019 Minutes
- July 2019 Minutes
- August 2019 Minutes
- September 2019 Minutes
- October 2019 Minutes
- November 2019 Minutes
Get Involved in Running the Club
We always need help to run the club. If you feel you’d like to help us out in any way contact us!
To become a member on the committee, complete the form attached to this webpage or email someone on the committee to get more information on what is involved. The form should be given the secretary (who can often be found at club night), or you can scan it and send it to the secretary (contact details found by following above link). File attachments: WTMC committee nomination form